AI Recruiting Operations Engine

Your recruiters are
drowning in busywork.

SmartOps is the AI operations copilot that orchestrates your recruiting team's day—morning briefs, conversational task execution, automated follow-ups, zero manual ATS updates.

8.4 hrs/week
Saved per recruiter
73%
Less context-switching
Get Early Access See How It Works
Velocity Staffing
SM

Good morning, Sarah

Tuesday, Mar 10, 8:47 AM
AI Priority Summary
You have 3 urgent follow-ups, 2 interviews to schedule, and 1 candidate at risk of falling through. Recommended: Start with John Martinez (nursing role, no contact in 6 days).
Top Priorities 8 tasks
Follow up: John Martinez URGENT
RN - Night Shift • Last contact: 6 days ago
Schedule interview: Emily Chen TODAY
Warehouse Lead • Hiring manager: M. Rodriguez
Update ATS: 3 candidates ROUTINE
Move to "Phone Screen" stage

Active Tasks

23 completed today
Auto-completed by SmartOps
• Sent follow-up to 5 candidates (healthcare roles)
• Updated ATS status for 12 candidates
• Booked 3 phone screens with hiring managers
Candidate screening: Logistics roles
AI will screen 18 new applicants and rank by fit score
Weekly pipeline report
Due Friday • Auto-send to leadership
Productivity Stats (This Week)
47
Tasks saved
6.2h
Time saved
98%
On-time rate

SmartOps AI

Online
Move John Martinez to phone screen and book time with Dr. Patel
Done. I've updated John Martinez to "Phone Screen" in your ATS and sent a calendar invite to Dr. Patel for Thursday at 2 PM.
ATS updated Invite sent
Who are my at-risk candidates this week?
You have 4 at-risk candidates (no contact in 5+ days):
• Sarah Kim (CNA) - 7 days
• Mike Rodriguez (Forklift) - 6 days
• Jessica Lee (RN) - 5 days
• David Chen (Warehouse) - 5 days
Want me to send follow-ups?

The Recruiter Productivity Crisis

Your team is buried in manual ATS updates, context-switching between tools, and chasing candidates who fall through the cracks. The cost? Missed hires, burned-out recruiters, and angry hiring managers.

5.3 tools
Average systems per recruiter (LinkedIn, ATS, email, chat, calendar)
40%
Of recruiter time spent on manual ATS data entry (SHRM, 2024)
27%
Candidate drop-off rate due to lack of timely follow-up
73%
Of recruiters report burnout from repetitive admin work (Gartner)
How It Works

Brief → Execute → Automate

SmartOps sits across your tool stack and orchestrates your recruiting team's entire workflow—no system replacement, no change management hell.

1. Morning AI Brief

Every morning, SmartOps analyzes your pipeline, ATS, and calendar to generate a prioritized task list with AI-recommended actions and at-risk candidate alerts.

2. Conversational Execution

Tell SmartOps what to do in plain English ("Move John to phone screen, book time with hiring manager") and it executes across all your systems instantly.

3. Autonomous Workflow

SmartOps learns your patterns and starts auto-executing recurring tasks—follow-up sequences, ATS updates, interview scheduling—without you lifting a finger.

Features

Every task your recruiters hate doing

SmartOps automates the repetitive, error-prone work that eats 40% of your recruiting team's time.

Conversational Task Execution

Stop clicking through 5 screens to update one candidate. Just tell SmartOps what you need in natural language—"Send follow-up to all healthcare candidates who haven't responded in 3 days"—and it executes instantly across your entire stack.

Natural language Multi-system Instant execution

Automated Follow-up Sequences

SmartOps monitors ATS events (application received, interview scheduled, offer extended) and triggers personalized follow-up sequences automatically. No more candidates ghosting you because you forgot to follow up on Day 3.

Event-triggered Personalized Zero manual work

Cross-System Status Sync

Candidate moved to "Phone Screen" in your ATS? SmartOps automatically updates Slack, sends calendar invites, logs it in your CRM, and notifies the hiring manager. One action, five systems updated. Zero manual data entry.

Real-time sync 20+ integrations No duplicate entry

Recruiter Productivity Dashboard

See exactly how much time SmartOps is saving you. Track tasks completed, hours saved, SLA compliance, and pipeline velocity in real-time. Finally, recruiters can prove their value in numbers that leadership actually cares about.

Real-time metrics Executive reports ROI proof

Smart Nudges

"Candidate hasn't been contacted in 5 days"

Interview Scheduling

Auto-book based on manager availability

Email Integration

Outlook, Gmail, Slack, Teams

ATS-Agnostic

Works with your existing stack

ROI Calculator

How much could you save?

Calculate the cost savings SmartOps delivers to your recruiting team based on time saved and reduced overhead.

5
1 50
$45
$25/hr $100/hr
Hours Saved/Week
42
Cost Savings/Year
$98,280
ROI Multiple
15.6x
Based on 8.4 hours saved per recruiter per week and industry-standard loaded costs. SmartOps pricing starts at ~$6,300/year for 5 recruiters.
Get Early Access

Without SmartOps vs. With SmartOps

Manual ATS Updates 8 hrs/week
Context Switching 6 hrs/week
Follow-up Coordination 4 hrs/week
With SmartOps Automation 0.4 hrs/week
Total Time Saved
8.4 hrs/week
That's 21 full workweeks per year
The Difference

Why SmartOps beats everyone else

Low-Risk ATS Overlay

Unlike Paradox or Beamery that require you to rip out your entire stack, SmartOps sits on top of your existing ATS. No migration. No change management disaster. You're live in 30 minutes.

Built for Cadient Clients

If you're already using Cadient's ATS, SmartOps integrates natively with zero config. Not a client? No problem—SmartOps works with Workday, SAP, UKG, iCIMS, and 20+ other systems via REST API.

Proof That Actually Matters

Most "AI recruiting tools" give you vague productivity claims. SmartOps gives you hard numbers: tasks completed, hours saved, SLA compliance. When your CFO asks for ROI, you'll have receipts.

Integrations

Works with your entire stack

SmartOps integrates with 20+ ATS and communication platforms via REST API. No vendor lock-in. No system replacement.

Cadient Workday SAP SuccessFactors UKG
iCIMS
Any ATS REST API
REST API Example 
POST /api/v1/tasks
Authorization: Bearer {api_key}
Content-Type: application/json

{
  "action": "send_followup",
  "filters": {
    "role": "Healthcare",
    "days_since_contact": 5
  },
  "message_template": "followup_nursing_3day"
}

// Response
{
  "status": "executed",
  "candidates_contacted": 12,
  "ats_updated": true,
  "task_id": "task_abc123"
}
FAQ

Questions? We've got answers.

Yes. SmartOps is ATS-agnostic and integrates via REST API with Cadient, Workday, SuccessFactors, UKG, iCIMS, Greenhouse, Lever, and any other system that supports webhooks or API access. If you're already a Cadient client, SmartOps integrates natively with zero configuration. Setup takes about 30 minutes with our onboarding team, and you can start automating tasks the same day.
Most teams see measurable time savings within the first week. On average, recruiters save 8.4 hours per week after the first month as SmartOps learns their workflows and starts auto-executing recurring tasks. The productivity dashboard tracks every task completed and hour saved, so you can prove ROI to leadership with hard data—not just vibes.
Absolutely. All data is encrypted at rest and in transit (AES-256, TLS 1.3). We're SOC 2 Type II compliant and GDPR-ready. SmartOps never stores candidate PII longer than necessary to execute tasks, and you can configure data retention policies to meet your compliance requirements. We never sell data to third parties. You own your data, and you can export or delete it anytime.
SmartOps learns your team's workflows and decision patterns over time, and you can set approval thresholds for high-stakes actions (like sending offers or rejecting candidates). For routine tasks (ATS updates, follow-ups, calendar invites), SmartOps executes autonomously. If something goes wrong, every action is logged and reversible—you can roll back changes and adjust the AI's behavior. Over time, SmartOps gets smarter and makes fewer errors than manual processes.
SmartOps works standalone or as part of the Cadient SmartSuite. If you're using SmartDashboard (pipeline visibility), SmartTenure (retention tracking), or SmartAssess (candidate screening), SmartOps orchestrates tasks across all of them automatically. For example, if a candidate is flagged as "at-risk" in SmartDashboard, SmartOps can trigger a follow-up sequence and update their status across all systems. But if you only want AI-powered recruiting ops, SmartOps works perfectly on its own with any ATS.
Yes. SmartOps learns from your team's historical decisions and patterns, but you can also set custom rules and workflows. For example, you can define when follow-ups should trigger, which tasks require approval, and how priorities should be ranked. You can also create custom message templates, configure AI tone/style, and adjust automation thresholds. SmartOps adapts to your recruiting philosophy—not the other way around.

Stop drowning in busywork.
Start recruiting.

Join the Early Access program. Get SmartOps before launch, plus 30-minute personalized onboarding and priority feature requests.

No commitment. No credit card. 30-minute onboarding session included.